1. Program Management Data Records

Education

• Direct Beneficiaries:
  Comprehensive records including name, age, gender, location, parents’ details, school information, occupation, caste, vulnerability tracking data, and identity proof for each project.
• Individual Profiles:
  Detailed profiles with photographs, case studies, request letters from beneficiaries and parents, and recommendation letters from PRI, promoting community-led approaches, transparency, ownership, and safety nets.
• Indirect Beneficiaries:
  Records including name, age, parents’ names, location, and details of their attachment to existing community led groups.

Skilling and Livelihood

• Attendance records and demographic details of beneficiaries.

Community-Led Support Structure

• Member Details
  Information including name, age, designation, parents’ details, and location.

Rescue, repatriation and rehabilitation

• Individual case study including social/economical/education background, vulnerability status or ground, individual request letter, recommendation from field, identity proof, photographs, witnesses, detail on delivered support from the organization and analyses of the support needed, case to case basis.

Entitlement Tracking App

• A pilot study conducted across two panchayats in Katihar and Araria Districts to identify household eligibility for Central or State Government Social Welfare Schemes and verify benefit receipt.

Emergency Relief Support

• Detailed records of individuals initially reluctant to take the COVID-19 vaccine who were eventually persuaded to get vaccinated.
• Comprehensive data on relief distributed during floods/disaster and COVID-19.

2. Accounting Data

• Vouchers for expenses
• Meeting proceedings
• Signed participant lists
• Photographs documenting events
• Financial support data for beneficiaries, including signatures against their photographs and community recommendations

3. Vendor Empanelment

• Detailed information on various vendors and their delivery lead times.

4. Teammates and Volunteers/Resource Persons/Facilitators

• Detailed information on various vendors and their delivery lead times.

5. Media Coverage Records

• Extensive archives of media coverage dating back to 1987 for research purposes.

6. Research and Reports

Bhoomika Vihar prepares detailed ground zero reports for evidence-based advocacy, including:

• Bojh: The Burden (2003)
• Flame: A Report on Trafficking and Exploitation of Children with a Special Focus on Girls (2009)
• Swaha: Changing Dimension of Trafficking in Bihar (2012)
• Bhor: Identifying the Vulnerability of People in the Kosi-Mahanada Region, Focused on Girls/Women and Children (2018)
• Aanchal: Situational Analysis of Children Living Without Parental Care (2014)
• Covid-19: A New Beginning (2021)
• 35 Years of Transformative Journey of Bhoomika Vihar (2021)
• Study on Gender-Based Violence (2023)

• Improved Transparency: Detailed records and data management practices enhance transparency in all operations, building trust with stakeholders and beneficiaries.
• Increased Efficiency: Streamlined data processes reduce redundancies and improve the efficiency of project implementation and monitoring.
• Evidence-Based Advocacy: Comprehensive ground zero reports and data archives support robust advocacy efforts, influencing policy changes and attracting funding.
• Community Engagement: Data-driven insights promote community-led approaches, ensuring that interventions are tailored to the specific needs and circumstances of beneficiaries.
• Adaptive Strategies: Continuous data analysis enables the organization to adapt strategies dynamically, responding to emerging challenges and opportunities.